Job Detail

Personal Assistant to CEO - Restore Talent Solutions

Date Posted: Feb 22, 2022

Note: This job is sourced from Zoho Recruit jobs api provider. Jobs-nation takes no responsibility we are just a search data provider.

Job Detail

Location:

Doha , Qatar
Company:

Restore Talent Solutions
Type:

Full Time/Permanent
Shift:

First Shift (Day)
Career Level:

NA
Positions:

1
Experience:

5+ years
Gender:

No Preference
Degree:

NA
Apply Before:

Dec 01, 2022

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Job Description

Provides support to superior to facilitate the achievement of tasks and anticipates superior’s needs.
Manages superior’s calendar, emails, contacts, correspondence and travel arrangements (flights/accommodation/transfers...).
Ensures business trips are approved as per Volkswagen Corporate Security requirement and make sure that employees receive the necessary security advice.
Coordinates appointments and meetings in line with superior, and actively supports the meeting’s preparation by organizing the necessary documentation through the concerned departments.
Coordinate communication to the dealer network and ensure that the appropriate reference numbers are assigned for the assigned division
Prepares CEO meeting’s minutes. Files and archives the minutes of appropriate meetings and distributes to the participants including follow-up.
Organizes and prepares the expense claims of superior.
Prepares business Translation (English, German, Arabic) when necessary.
Coordinates the holidays plans within the department. Keeps permanent record of holiday plans and issues the necessary approval after validation by his superior.
Ensures the respect of company policies linked to her/his activity (travel policy, meetings arrangements, mobility scheme…).
Follows-up or implement special projects assigned on case to case basis.
Raises purchase orders in KSRM system and process invoices in coordination with Finance Dpt.
Manages/organizes events, conferences or workshops initiated by the CEO.
Is the deputy administrator of Group Management topics if the CEO Executive Assistant / Project Manager is unavailable.

Others:

Permanently looks for possible improvements in his/her function and the related topics
As a central point of contact within the group, ensures a feed-back to his/her hierarchy about company topics
Seeks for new ideas/solutions to improve processes and status quo (eg: digitalization)

Requirements

Secretarial and/or hospitality background, 5 year experience in similar position.
Degree/Diploma Holder, communicative and language skills.
Good understanding over company’s organization and business principles.
Very good communication and organizational skills.
Good team player.
Service and customer oriented.
Capability to anticipate needs/requirements.
High sense of confidentiality.

Benefits

Skills Required

Job is expired

Company Overview

Restore Talent Solutions

Longowal, UAE

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