Job Detail

Executive Secretary - Black & Grey HR

Date Posted: Jan 02, 2024

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Job Detail

Location:

Abu Dhabi , UAE
Company:

Black & Grey HR
Type:

Full Time/Permanent
Shift:

First Shift (Day)
Career Level:

NA
Positions:

1
Experience:

5+ years
Gender:

No Preference
Degree:

NA
Apply Before:

Apr 02, 2024

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Job Description

Black & Grey HR is recruiting an Executive Assistant, dedicated to supporting the Chief Financial Officer for a renowned developer in Abu Dhabi, UAE. This role is pivotal in offering comprehensive secretarial and administrative support, necessitating a proactive approach and the ability to handle a variety of crucial tasks with finesse.

Key Responsibilities:
- Presentation Development: Craft and refine high-quality PowerPoint presentations and documents, ensuring they are both engaging and informative.
- CFO Approval Process Streamline the CFO’s approval workflow, ensuring necessary documentation and data are efficiently prepared and presented for timely decision-making.
- Project Assistance: Engage in unique projects, creating detailed reports and presentations, and establishing robust filing and data management systems.
- Meeting Coordination: Organize data for internal and external meetings, manage correspondence, schedule travel, and maintain updated contact lists.
- Confidentiality Management: Maintain sensitive document files, respecting content confidentiality and regulating departmental access.
- Calendar Management: Oversee the CFO’s calendar, meticulously coordinating appointments and adapting to changes swiftly.
- Communication Handling: Screen calls and correspondence, providing responses in line with CFO’s guidelines where appropriate.
- Documentation Preparation: Produce various documents, including letters, memos, and meeting minutes, as directed by the CFO.
- Event Coordination: Plan and execute conferences and events, managing invitations, facilities, and budget considerations.
- Board Meeting Facilitation: Organize Board of Directors meetings, including minute-taking and distribution.
- Filing System Efficiency: Ensure the implementation and maintenance of an effective filing system.
- Mail Management: Oversee the receipt, processing, and organization of the CFO’s office mail.
- Departmental Support: Provide additional administrative assistance within the Finance Department.
- Bookkeeping Assistance: Support the Finance Division’s management team with bookkeeping tasks as needed.

Requirements

- Bachelor’s degree in Business Administration or a related field.
- A minimum of 5 years of experience in executive assistance, preferably within the UAE and in Senior Finance roles.
- Experience in real estate or related sectors is an advantage.
- Strong command of the English language is essential.
- A commitment to maintaining confidentiality in all aspects of the role.