Job Detail

Requirements

• Supervision and development of admin teams, operations and building including reception.
  
• Undertake administrative duties relative to the office management team including; supplier negotiations, maintaining and developing processes and administrative systems, assisting with office refurbishment projects and procurement of supplies and equipment.
  
• Scheduling and Coordination. Assist coordinating travel arrangements and accommodations for employees.
  
• Data Entry and Documentation. Input and maintain accurate records, databases, and files.
  
• Prepare and edit documents, reports, and presentations if needed.
  
• Office Supplies and Inventory. Monitor and order office supplies, ensuring adequate stock levels.
  
• Maintain inventory of office equipment and ensure proper functioning.
  
• Source furniture and contact different suppliers for quotes for office refurbishment and decoration.
  
• General Administrative Support and Reception Assistance (only during times needed to cover absence of the receptionist)
  
• Assistance to HR and other departments. Arranging access cards and desk locations for new employees.
  
• Support finance department with raising of IPO.
  
• Be point of contact for admin staff from overseas offices.
  
• Identify and implement process improvements to enhance office efficiency.
  
• Maintaining the office appearance and condition in accordance with the health and safety requirements and arrange necessary repairs via relevant team.
  
• Monitor personnel requirements to maintain adequate staffing.  This includes approving requests for vacation and leave requests, planning for emergencies and special events, assigning and transferring personnel to cover absences and vacations.
  
• Oversee the facilities team and ensure optimal health, safety and cleanliness standards are maintained.
  

·      Requirements

• Advanced English and Arabic language
  
• 1-2 years’ experience in a customer service and / or hospitality supervisory based role.
  
• Proven experience as an admin assistant or in a similar role.
  
• Excellent verbal and written communication skills. 
  
• Professional presentation, attention to detail, and the ability to work with minimum or no supervision. 
  
• High standards of customer service.
  
• Strong organizational skills and ability to prioritize tasks effectively and multitask.
  
• Problem-solving skills.
  
• Ability to handle confidential information with discretion.
  
• Understanding of cultural sensitivity and awareness.
  
• Computer Literacy. Proficiency in using office software, MS Excel, MS PowerPoint, spreadsheet, and presentation applications.
  
• Familiarity with office equipment, such as printers, scanners and telephone