Job Detail
Senior Administrative Assistant (UAE Nationals Only) - Trans Skills Group
Job Detail
-
Location:Dubai , UAE
-
Company:
-
Type:Full Time/Permanent
-
Shift:First Shift (Day)
-
Career Level:NA
-
Positions:1
-
Experience:4-5 years
-
Gender:No Preference
-
Degree:NA
-
Apply Before:Apr 02, 2024
Job Description
Career goal: Following up on daily management activities and performing administrative tasks in the Office of the Executive Director of the client. Main tasks: 1. Follow up on official correspondence and communications received by the Executive Director’s Office, which include (letters, e-mails) to ensure that the necessary measures are taken. 2. Preserving correspondence, and official documents within an integrated document preservation system. 3. Follow up on the status of messages received from all sectors and departments of the Authority. 4. Preparing for the evaluation of the Office of the Executive Director. 5. Covering the duties of the Executive Director’s secretary during his vacation. 6. Preparing monthly reports related to correspondence to the Executive Director. 7. Managing incoming/ outgoing correspondence from the Office of the Executive Director through the Tarasul system. 8. Follow up co-ordination with the office of the Director General and Chairman of the Board of Directors to ensure that all directives and instructions of the Director General and Chairman of the Board of Directors are implemented. 9. Ensuring that correspondences that do not have a specific end date are not delayed for more than two months. 10. Ensuring that all requirements are provided on time and that their completion is not delayed. 11. Receiving messages (forms, minutes of meetings) that require the approval of the Executive Director and sending them to the concerned authority upon approval. 12. Periodic follow-up and updating of the shared file. 13. Following up on matters related to the Office of the Executive Director and preparing and implementing the tasks assigned to me, including minutes of meetings, PowerPoint presentations etc. 14. Exporting letters via the messaging system. Required knowledge, skills and experience: · Qualification- bachelor’s degree. · Experience- 2 to 5 years of work experience. · Basic skills- Ability to prepare reports in an organized and professional manner. · A good listener and communicator, with a high ability to communicate and transfer information orally and in writing. · An effective member of the work team and able to enhance trust in his relationships with clients and team members. · Fluent in Arabic and English, in reading, writing and speaking. · Excellent writing skills.Requirements
Benefits
NA
Skills Required
Google Map
