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Project Coordinator (Freelance, Office-based) - LINKVIVA

Date Posted: Jun 11, 2023

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Prepare comprehensive minutes of client and internal meetings, capturing key discussions and action items.
Collaborate closely with the Project Director to develop and maintain the project timeline, ensuring all tasks are scheduled and managed efficiently.
Support the Project Director in managing emails, scheduling meetings, and facilitating client communications.
Act as a liaison between projects, production, operations, and other departments to ensure the timely delivery of key deliverables and milestones mentioned in the project timeline.
Maintain and organize all project files and documents in a shared folder, ensuring they are up to date and easily accessible.
Compile progress updates and prepare presentations to provide a clear overview of project status and progress.
Draft official letters and other written communications as needed for the project.
Manage and coordinate crew accommodation, including preparing rooming lists and arranging staff meals.
Arrange venues for staff meetings and event briefings, ensuring suitable locations are secured.
Assist the project team in collating necessary documentations for accreditation and government permits.
Provide coordination support to the project team as required, assisting with tasks such as scheduling, logistics, and communication.
Manage suppliers and oversee the handling of event collaterals, ensuring timely delivery and quality control.

Engagement Dates: August 2023 to November 2023

Previous experience as a project coordinator, demonstrating the ability to successfully manage and support projects from initiation to completion.
Experience in coordinating large-scale events, such as festivals, concerts, or similar, showcasing the ability to manage various aspects and stakeholders effectively.
Strong administrative skills, with experience in organizing and maintaining project files, documentation, and schedules.
Excellent communication and interpersonal skills, enabling effective collaboration with clients, team members, and stakeholders at all levels.

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Longowal, UAE

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