Job Detail

Office Administrator - Plum Jobs

Date Posted: Oct 01, 2023

Note: This job is sourced from Zoho Recruit jobs api provider. Jobs-nation takes no responsibility we are just a search data provider.

Location:

Dubai , UAE
Company:

Plum Jobs
Type:

Full Time/Permanent
Shift:

First Shift (Day)
Career Level:

NA
Positions:

1
Experience:

Currently living in Dubai – must be able to live and work in Dubai. Fluent in English – must be able to read, write and speak fluent English. Fluent in Tagalog is a strong advantage. Professional appearance wit
Gender:

No Preference
Degree:

NA
Apply Before:

Jan 01, 2024

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Our client is a well-established trading organization and we are recruiting a UAE experienced secretary to join their Dubai head office.

The role will provide secretarial support to the Managing Director and manage all office administration.

Candidates must be currently working in a similar role as secretary / office administration role in Dubai for a minimum of 2 years.

Responsibilities

Diary management and organize internal and external meetings and events.
Extensive travel arrangements – flight, accommodation and transportation bookings.
Respond to emails on behalf of the MD; prepare letters and documents such as presentations and reports.
Take minutes of meetings, circulate and follow up tasks with relevant stakeholders.
Manage contract renewals for property and vehicles – must be familiar with Dubai RERA and RTA regulations.
Client and supplier relationship management
Meet and greet visitors.
Assist with employee hiring, immigration and visa matters.

Mandatory Skills & Experience Required

5+ years’ Dubai experience as an executive level secretary or administrator to an MD, CEO or senior director preferably within the trading industry.
Ability to manage multiple tasks effectively and take the initiative to investigate and resolve issues appropriately and promptly.
Ability to maintain a high level of professionalism and discretion when dealing with confidential information.
Client relationship management with the ability to interact at all levels.
Advanced skills in Excel and PowerPoint.

Candidate Profile

Currently living in Dubai – must be able to live and work in Dubai.
Fluent in English – must be able to read, write and speak fluent English.
Fluent in Tagalog is a strong advantage.
Professional appearance with a confident and outgoing personality.
Customer focused approach, solution and detail oriented, discreet and able to handle confidential information, and able to multitask and meet deadlines.
Ability to work independently with minimum supervision.