Job Detail

Executive Secretary - Juma Al Majid Holding Group L.L.C.

Date Posted: May 13, 2025

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Job Detail

Location:

Dubai , UAE
Company:

Juma Al Majid Holding Group L.L.C.
Type:

Full Time/Permanent
Shift:

First Shift (Day)
Career Level:

NA
Positions:

1
Experience:

Minimum of 3 years of experience as an executive secretary, preferably in the hospitality industry
Gender:

No Preference
Degree:

NA
Apply Before:

Aug 13, 2025

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Job Description

We are seeking a professional Executive Secretary to provide high-level administrative and organizational support to hotel executives, the Hotel Apartment Manager, and department heads. The role focuses on enhancing executive efficiency through effective schedule management, document handling, internal coordination, and support for strategic and operational initiatives.

Responsibilities:

Manage executive schedules, appointments, and travel arrangements
Prepare reports, presentations, and official documents
Handle executive correspondence, including emails and phone calls
Liaise between senior management, departments, and external stakeholders
Coordinate meetings, conferences, and internal events
Ensure smooth communication across the organization
Handle sensitive information with discretion and manage legal documentation
Ensure compliance with corporate policies and hotel industry standards
Assist in decision-making through data provision and insights
Support project management and operational tasks for executives
Maintain records and management databases
Oversee office supplies, budgeting, and administrative expenses
Manage executive office logistics and hospitality arrangements
Implement best practices for organizational efficiency

Requirements

Bachelor’s degree in Business Administration, Hospitality Management, or a related field
Minimum of 3 years of experience as an executive secretary, preferably in the hospitality industry
Strong organizational and multitasking abilities
Excellent verbal and written communication skills
Proficiency in Microsoft Office
Ability to work under pressure and handle confidential matters professionally
Strong interpersonal skills with a customer-service orientation