Job Detail

Executive Assistant - Al Nahiya Group

Date Posted: Mar 06, 2024

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Responsibilities & duties:

● Manage emails, information, and other communications; answer where possible – highlight and prioritize those that need MD attention
● Plan and maintain MD’s calendar and recurring tasks, arrange appointments, organize and set agendas and action points for all his meetings
● Act as ‘follow-up Manager’ across the Board and Senior Leadership Team to ensure that a wide range of agreed actions are being executed
● Type up notes, emails, presentations and reports; circulate and file information effectively
● Book transport and accommodation as and when required
● Attend Senior Leadership Team meetings, off-site quarterly days and other strategic meetings to take notes and action points
● Manage ISO, H&S and FSC systems including annual audits and accreditations
● Working alongside our Sustainability Champions to identify and implement ways to reduce waste and increase efficiency throughout the business
● Maintain RPMs, administrative systems, database and server protocols.
● Collaborate effectively with all staff, clients, and suppliers
● Provide good relationship management with the client
● Deliver timely and outstanding client satisfaction

Qualiﬁcations

● Previous EA experience at CEO/Director level for a Western organisation
● Exceptional organisational skills of self and others and ability to work without supervision
● Maintain 100% confidentiality, demonstrate diplomacy and tactfulness
● Use polished communication skills both verbal and non-verbal to influence and persuade
● Focus on business priorities and all functions to ensure client and other stakeholder satisfaction
● Ability to remain calm under pressure and manage conflicting priorities
● Strong Microsoft Skills for common apps
● Ability to take and record accurate notes/minutes in complex meetings
● Accountable and committed to the task in hand
● Constantly consider where we can ‘do better’ – be enterprising
● With integrity, honesty and openness
● Always act in the best interest of the client
● Approachable to clients and colleagues
● Excellent communication and interpersonal skills at all levels
● Open to new ways of doing things
● An ability to manage time and workload efficiently
● Willing to do whatever it takes to get the job done

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Longowal, UAE

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