Job Detail

Document Controller - Careers International

Date Posted: Oct 01, 2023

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Job Detail

Location:

Dubai , UAE
Company:

Careers International
Type:

Full Time/Permanent
Shift:

First Shift (Day)
Career Level:

NA
Positions:

1
Experience:

4-5
Gender:

No Preference
Degree:

NA
Apply Before:

Jan 01, 2024

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Job Description

Job Summary:

As a Document Controller , your primary responsibility will be to manage and control all project-related documents and records, ensuring their accuracy, accessibility, and compliance with company and industry standards. You will play a crucial role in facilitating efficient project workflows and maintaining a well-organized documentation system.

Key Responsibilities:

Document Management:

Create, receive, distribute, and maintain project documents, including drawings, specifications, contracts, correspondence, and reports.
Organize and categorize documents according to project, phase, or department.
Ensure all documents are properly named, dated, and version-controlled.

Data Entry and Record Keeping:

Enter and update information in the document control database or software system.
Maintain accurate and up-to-date project records and logs.
Perform regular quality checks to identify and rectify data discrepancies.

Document Distribution:

Facilitate the distribution of documents to project team members, subcontractors, and stakeholders.
Track and confirm document receipt and acknowledge any requested changes or revisions.

Compliance and Standards:

Ensure that all project documents adhere to company standards and industry regulations.
Implement document control procedures and policies to maintain data integrity.

Document Retrieval:

Respond to requests for documents promptly, both within the organization and from external parties.
Maintain an efficient document retrieval system for quick access.

Archiving and Retention:

Properly archive and store documents upon project completion or as per company guidelines.
Assist with records retention and disposal in compliance with legal requirements.

Reporting:

Generate regular and ad-hoc reports on document control activities and status.
Identify trends or issues related to document management and propose solutions.

Collaboration:

Collaborate with project managers, architects, engineers, and other stakeholders to ensure seamless document flow.
Provide training and support to team members on document control processes and tools.

Requirements

Qualifications:

Bachelors degree in a relevant field or equivalent work experience.
Proven experience in document control, preferably in the construction or interior fit-out industry.
Proficiency in document control software and Microsoft Office Suite.
Strong organizational and multitasking skills.
Attention to detail and a commitment to maintaining data accuracy.
Excellent communication and interpersonal skills.
Familiarity with industry standards and regulations related to document control.

Benefits

Skills Required

Job is expired

Company Overview

Careers International

Longowal, UAE

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