Job Detail

Document Control & Archive Specialist - Green Umbrella Recruitment

Date Posted: May 06, 2025

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Key Responsibilities:

1. Document & Correspondence Management:

Register all incoming and outgoing letters, ensuring accurate documentation and tracking.
Prepare various types of correspondence, including technical letters, official memos, and reports.
Notify relevant personnel of incoming letters and ensure timely action.
Maintain and update the letter register, ensuring clear and organized records of all correspondence.
Ensure compliance with company policies and document control procedures.

2. Archiving & Records Management:

Organize and maintain a structured archive system for easy document retrieval.
Ensure that both physical and digital records are properly stored and updated.
Assist the design department in archiving relevant project documents and drawings.
Implement and improve document management processes to enhance efficiency.

3. Director Assistance:

Assist and report directly to the directors providing support in document-related tasks.
Manage and track important correspondence, reports, and confidential files as required.
Act as a liaison between the General Manager and various departments, ensuring smooth communication.

4. Language Support:

Provide assistance in Arabic-English translations when needed, particularly for official or technical documents.
Ensure the accuracy of translated documents and support communication with English-speaking counterparts.

Qualifications & Skills:

5+ years of experience in document control, archiving, or a similar role.
Fluency in English (spoken and written) is mandatory.
Strong knowledge of document control systems, archiving procedures, and office administration.
Proficiency in Microsoft Office (Word, Excel, Outlook) and document management software.
Experience in handling technical correspondence is an advantage.
Excellent organizational, communication, and time-management skills.
Ability to work independently and maintain confidentiality.