Job Detail

Administrative Assistant - ITP Media Group

Date Posted: Jan 02, 2024

Note: This job is sourced from Zoho Recruit jobs api provider. Jobs-nation takes no responsibility we are just a search data provider.

Job Detail

Location:

Dubai , UAE
Company:

ITP Media Group
Type:

Full Time/Permanent
Shift:

First Shift (Day)
Career Level:

NA
Positions:

1
Experience:

1-3 years
Gender:

No Preference
Degree:

NA
Apply Before:

Apr 02, 2024

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Job Description

ITP Media Group reaches an audience of more than 104.6 million people across the Middle East and beyond through its leading websites, portals, social media platforms, events, conferences, award ceremonies, magazines, books and social media influencers agency. We are one of the largest media companies in the Middle East, with a portfolio of more than 80 brands. These brands include major international and regional names such as Time Out, Arabian Business, Harper’s Bazaar, GQ, and Construction Week.

JOB PURPOSE

The successful candidate will play a key role in understanding the needs of the business / MD to achieve maximum efficiency and effectiveness. The ideal candidate should have excellent oral and written communication skills, organisation skills and a professional presentation. If you have previous experience as an Executive Assistant, a Personal Assistant or as an Administrative Assistant, we’d like to meet you.

Requirements

The Admin Assistant will primarily be responsible for but not limited to the following:

Key Responsibilities

Manage the MD’s calendar, schedule meetings and produce agendas
Take meeting action points and follow up with the MD’s direct reports
Book travel and prepare travel itineraries including flight arrangements, hotel booking, visas and transfers
Creating ad hoc confidential reports in a timely and accurate manner
Manage MD’s expenses including receipt collation, system logging and claims process
Provide comprehensive administrative support (including drafting letters / emails / bill payments)
CRM data entry and updates
Undertake phone duties, transferring calls or taking messages as appropriate
Conduct ad hoc comprehensive research
Develop and maintain effective working relationships with other departments and key internal stakeholders
General errands relating to office and household

Technical Competencies

· Microsoft Excel

· Microsoft Word

· Microsoft Outlook

Behavioural Competencies

· Enthusiastic and positive personality

· High degree of professionalism

· Organizing & Planning

PERSON REQUIREMENTS

· Knowledge of office management systems and procedures

· Proficiency in MS Office (MS Word and MS Excel)

· Excellent time management skills and the ability to prioritize work

· Attention to detail and problem-solving skills

· Excellent written and verbal communication skills

· Strong organizational skills with the ability to multi-task

· Ability to take initiative and be proactive

· Ability to work independently and as part of a team

· Ability to handle confidential information with discretion

Flexible schedule to accommodate occasional evening and weekend hours

QUALIFICATIONS

· Min. High School Diploma / GCSE

EXPERIENCE

· 1-3 years of experience

Benefits

Skills Required

Job is expired

Company Overview

ITP Media Group

Longowal, UAE

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