Job Detail

Job Description

A new opportunity has come up with a well-known institution in Abu Dhabi. Our client is looking for an Accountant - Accounts Payable & Fixed Assets, reporting to the Team Leader of Accounts Payable & Fixed Assets.

Other responsibilities will include:

• Controls the payment of all invoices and cost related contract payments, in accordance with accounting procedures. Includes receiving invoices from various sources for supplies, purchases and rendered services.
  
• Checks invoice details for accuracy (incl. VAT payments) and allocates to appropriate account.
  
• Inputs and reviews all invoice payments. Reviews computer printouts of invoice payments and checks for errors, irregularities, coding problems or duplication of payment, ensuring appropriate corrections are made.
  
• Analyses payments by currency, prepares payment instructions covering total payments for accounting purposes and obtains authorized signatures on payment instructions to bank. Reviews payments and identifies areas where systems are not being properly followed.
  
• Checks total payments pertaining to completed construction and/or decoration projects. Applies advance payment/prepayment to ensure compliance with related contracts. Prepares vouchers to allocate such project costs into related fixed assets account and passes to Supervisor for review and further action.
  
• Maintain of control sheets on all contract payments, including such details as invoice number, total value of contract, etc.
  
• Responsible for proper and complete record keeping of the various contracts and agreements for accurate payment process.
  
• Prepares the monthly schedule of accruals and liaises with user departments on the administration of accruals and pre-payments for each month.
  
• Handles related queries, deals with direct payments and reconciliation of accounts, maintains and updates a list of specimen signatures ensuring proper maintenance of records and files.
  
• Participates in fixed asset recording, analyzing and maintaining asset register. Maintains the fixed asset sub ledger/register, ensuring that reconciliation to the General Ledger control account is completed monthly, quarterly and at year end. 
  
• Analyzes the fixed asset clearing account, identifying amounts for capitalization; assigns appropriate fixed asset category based on asset type and depreciable life.
  
• Maintains depreciation schedule and ensures assets are being depreciated according with the Finance Policy.
  
• Monitors work-in-progress accounts, coordinating capitalization with Project Accounting. Prepares monthly Movement report of Fixed Assets.
  
• Reviews purchases of all equipment and records capital equipment, building and renovation projects in the company fixed asset system and General Ledger. Prepares work in progress accounts for correct allocation and capitalization of completed project. 
  
• Checks and reviews for accuracy the Facilities Management Operational expenses payments processed by the company.
  
• Prepares reconciliation of Accounts Receivables and generates monthly invoices for reimbursements related to FM operational Expenses to the company’s Subsidiaries
  
• Participates in the training of junior team members.
  
• Carries out other similar or related duties as required